Junior HR Administrator
$$ + Benefits | Houston, TX
About Us
At OGCS Global, we are committed to fostering a dynamic and supportive work environment. Our team is dedicated to innovation, collaboration, and continuous improvement. As we continue to grow, we are looking for a motivated and detail-oriented Junior HR Administrator to join our HR team.
Job Overview
The Junior HR Administrator will play a crucial role in supporting our HR operations and maintaining the smooth running of our office facilities. This is an excellent opportunity for a recent graduate or someone early in their HR career to gain hands-on experience and develop their skills in a supportive environment.
Responsibilities
Timesheet Management:
Collect, review, and process employee timesheets ensuring accuracy and compliance with company policies.
Assist employees with timesheet-related queries and issues.
Invoice Processing:
Handle the preparation and processing of invoices.
Liaise with vendors and suppliers regarding invoice discrepancies and ensure timely payments.
General Administration:
Maintain employee records and update HR databases with necessary information.
Assist with the onboarding process for new hires, including preparing induction materials and conducting orientation sessions.
Support the HR team in scheduling meetings, interviews, and other HR-related events.
Prepare HR documents such as employment contracts, offer letters, and termination paperwork.
Office Facilities Management:
Oversee the general upkeep and maintenance of the office.
Coordinate with external service providers for office repairs and maintenance as needed.
Ensure office supplies are stocked and manage the procurement process.
Assist in organizing company events and activities.
Experience/Qualifications
Bachelor's degree in Human Resources, Business Administration, or a related field.
Previous experience in an HR role or administrative position is an advantage.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR software is a plus.
Personal Attributes
Strong organizational and time-management skills.
Excellent attention to detail and ability to handle confidential information with discretion.
Strong interpersonal and communication skills.
Proactive and self-motivated with a positive attitude.
Ability to work independently as well as part of a team.